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Built for Finance & Ops

Contracts under control.

Deadline tracking, contractual obligations, approval workflows, audit trail.
Never let another contract slip through the cracks.

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pactolane.com/tracking
Contract tracking · Finance view
Deadlines this month
12
Overdue obligations
3
Active contracts
47
Pending contracts
MSA TechCorp Renewal April 15
Cloud contract Notice D-30
Current Challenges

The real challenges for Finance and Ops teams

Forgotten deadlines, untracked obligations, no audit trail. Avoidable risks that cost a lot.

01

Forgotten tacit renewals

No centralized view of deadlines. Default renewal = outdated terms, inflated prices.

02

Untracked contractual obligations

Deliverables, SLAs, termination terms scattered across contracts. Nobody knows what's due and when.

03

No audit trail

Who approved what, and when? Impossible to justify decisions in an internal or external audit.

How Pactolane helps

Three pillars to control your contracts

Deadline tracking

A centralized calendar of all key dates. Tiered alerts, automatic escalations, full audit trail.

deadline-calendar.pdf
TechCorp renewal April 15 · D-22
Cloud notice · 90 days D-30 · Urgent
SaaS audit FY2024 Compliant
Maintenance renewal Upcoming · 45d

Obligation tracking

View all contractual obligations: deliverables, SLAs, termination terms, notice periods. Real-time status.

Obligations · Overview
SLA availability 99.9% Met ✓
Quarterly report deliverable Deadline D-5
Termination notice · 90 days Overdue
Annual supplier audit To schedule

Workflows & audit trail

Configurable approval flows, automatic escalations, immutable history. Ready for any audit.

Audit trail · MSA TechCorp
Finance approval : Marc R. 2h ago
Legal validation : Sophie L. Yesterday
Reminder sent : Auto March 20
Contract submitted : Julie M. March 15
Before & After Pactolane

What concretely changes for your Finance & Ops team.

Situation
Without Pactolane
With Pactolane
Deadline tracking
Excel calendar, manual reminders, risk of a forgotten tacit renewal
Centralized calendar, automatic alerts, scheduled escalations
Obligation tracking
Obligations scattered across contracts, nobody knows what's due
Centralized view of all obligations with statuses and automatic alerts
Contract visibility
Contracts scattered across departments, no consolidated view
All contracts centralized, instant search, advanced filters
Audit trail & justification
No audit trail, impossible to justify who approved what
Timestamped history, eIDAS signatures, compliance evidence
Approval workflows
Emails, PDF signatures, attached versions, lost documents
Configurable approval chains, auto escalations, full traceability
Key features

The tools your Finance & Ops team needs.

Deadline alerts

Configurable tiered reminders (90d, 60d, 30d, 14d). Auto escalation to Finance. Zero forgotten renewals.

Obligation tracking

Deliverables, SLAs, notice periods, termination terms. Real-time status, alerts on delays.

AI contract analysis

PactAI automatically extracts the key clauses, dates, obligations and terms of every contract.

Approval workflows

Multi-level chains (manager, Finance, executives). Escalation deadlines, smart reminders, traceability.

Centralized contract view

All your contracts in one place. Search, filters by type, status and deadline. Export for reporting.

View by client / supplier

Group all contracts from the same third party. See the entire contractual relationship at a glance.

Full audit trail

Immutable, timestamped history. eIDAS signatures, exportable compliance evidence for audits.

Template library

Contract templates by type (SaaS, maintenance, services). Standardized, reusable terms.

Measured results

Impact for Finance and Ops teams

0
Forgotten tacit renewal
-60%
Obligation tracking time
100%
Audit trail traceability
Frequently asked questions

Your questions about contract tracking

How does Pactolane alert me about upcoming deadlines?
You configure tiered alerts (90 days, 60 days, 30 days, 14 days before the deadline). Each alert is sent by notification and email to the relevant people. If no action is taken, an automatic escalation is triggered.
How do I track each contract's obligations?
Pactolane centralizes all contractual obligations: deliverables, SLAs, termination terms, notice periods. Each obligation has a status (met, in progress, overdue) and associated alerts.
Can the audit trail be used for an internal or external audit?
Yes. The history is immutable, timestamped and eIDAS-compliant. Every action (approval, change, signature) is tracked with the actor's identity. Exportable in one click for your auditor.
Can approval workflows be configured specifically for Finance?
Yes. The workflows are fully configurable: sequential, parallel or hybrid. You define the approvers, deadlines and escalation rules according to your internal processes.
How long does it take to get started with Pactolane?
Importing your existing contracts and configuring deadline alerts takes a few hours. Approval workflows are configurable without code. Free trial on the Team (7 days) and Growth (14 days) plans.

Take back control of your contracts

Free trial on the Team (7 days) and Growth (14 days) plans.

Book a demo
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