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Built for Finance & Ops

Contracts under control.

Deadline tracking, contractual obligations, approval workflows, audit trail.Never let another contract slip through the cracks.

pactolane.com/trackingFinance view
Contract tracking · Finance viewActive portfolio
3 overdue
Deadlines this month0
Overdue obligations0
Active contracts0
Current challenges

The real stakes
for Finance and Ops teams.

Forgotten deadlines, untracked obligations, no audit trail.Avoidable risks that cost a lot.

01

Forgotten tacit renewals

No centralized view of deadlines. Default renewal = outdated terms, inflated prices.

02

Untracked contractual obligations

Deliverables, SLAs, termination terms scattered across contracts. Nobody knows what's due and when.

03

No audit trail

Who approved what, and when? Impossible to justify decisions in an internal or external audit.

How Pactolane helps

Three pillars to stay in control
of your contracts.

Deadline tracking

A centralized calendar of all key dates. Tiered alerts, automatic escalations, full audit trail.

deadline-calendar.pdf
TechCorp renewalApril 15 · D−22
Cloud notice · 90 daysD−30 · Urgent
SaaS audit FY2024Compliant
Maintenance renewalUpcoming · 45d

Obligation tracking

View all contractual obligations: deliverables, SLAs, termination terms, notice periods. Real-time status.

Obligations · Overview
SLA availability 99.9%Met ✓
Quarterly report deliverableDeadline D−5
Termination notice · 90 daysOverdue
Annual supplier auditTo schedule

Workflows & audit trail

Configurable approval flows, automatic escalations, immutable history. Ready for any audit.

Audit trail · MSA TechCorp
Finance approvalMarc R. · 2h ago
Legal validationSophie L. · Yesterday
Reminder sentAuto · March 20
Contract submittedJulie M. · March 15
Before & After Pactolane

What concretely changes
for your Finance & Ops team.

SituationWithout PactolaneWith Pactolane
Deadline trackingExcel calendar, manual reminders, risk of a forgotten tacit renewalCentralized calendar, automatic alerts, scheduled escalations
Obligation trackingObligations scattered across contracts, nobody knows what's dueCentralized view of all obligations with statuses and automatic alerts
Contract visibilityContracts scattered across departments, no consolidated viewAll contracts centralized, instant search, advanced filters
Audit trail & justificationNo audit trail, impossible to justify who approved whatTimestamped history, eIDAS signatures, compliance evidence
Approval workflowsEmails, PDF signatures, attached versions, lost documentsConfigurable approval chains, auto escalations, full traceability
Key features

The tools your
Finance & Ops team needs.

Deadline alerts

Configurable tiered reminders (90d, 60d, 30d, 14d). Auto escalation to Finance. Zero forgotten renewals.

Obligation tracking

Deliverables, SLAs, notice periods, termination terms. Real-time status, alerts on delays.

AI contract analysis

PactAI automatically extracts the key clauses, dates, obligations and terms of every contract.

Approval workflows

Multi-level chains (manager, Finance, executives). Escalation deadlines, smart reminders, traceability.

Centralized contract view

All your contracts in one place. Search, filters by type, status and deadline. Export for reporting.

View by client / supplier

Group all contracts from the same third party. See the entire contractual relationship at a glance.

Full audit trail

Immutable, timestamped history. eIDAS signatures, exportable compliance evidence for audits.

Template library

Contract templates by type (SaaS, maintenance, services). Standardized, reusable terms.

Expected gains

Impact for Finance
and Ops teams.

0
Forgotten tacit renewal
up to−0%
Obligation tracking time
0%
Audit trail traceability
Frequently asked questions

Your questions about contract tracking.

Q.01How does Pactolane alert me about upcoming deadlines?

You configure tiered alerts (90 days, 60 days, 30 days, 14 days before the deadline). Each alert is sent by notification and email to the relevant people. If no action is taken, an automatic escalation is triggered.

Q.02How do I track each contract's obligations?

Pactolane centralizes all contractual obligations: deliverables, SLAs, termination terms, notice periods. Each obligation has a status (met, in progress, overdue) and associated alerts.

Q.03Can the audit trail be used for an internal or external audit?

Yes. The history is immutable and timestamped. Every action (approval, change, signature) is tracked with the actor's identity. Exportable in one click for your auditor.

Q.04Can approval workflows be configured specifically for Finance?

Yes. The workflows are fully configurable: sequential, parallel or hybrid. You define the approvers, deadlines and escalation rules according to your internal processes.

Q.05How long does it take to get started with Pactolane?

Importing your existing contracts and configuring deadline alerts can be done in a few hours. Approval workflows are configurable without code. Free trial on the Team (7 days) and Growth (14 days) plans.

Take back control of your contracts.

Free trial on the Team (7 days) and Growth (14 days) plans.

Contract risk gives no warning. Your watch does.

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