Negotiated according to your policy.Tracked through to the deadline.From the framework agreement to its amendments, with each supplier's obligations.
Renewal date December 31 · 3-month notice period
Linked to the framework agreement · €35,000 excl. VAT
Supplier proposal on Article 4
Contracts scattered among buyers, renewals that just happen, supplier commitments left unchecked.The contract sets the terms; they still have to be met.
Each buyer keeps their own contracts and versions. When they change roles, the history of the supplier relationship leaves with them.
The contract renews because no notice was sent in time, and the planned renegotiation never takes place.
Service levels, reports, certificates, audits: written into the contract, rarely tracked after signature.
Pactolane lets procurement teams negotiate supplier contracts according to their policy, get them approved and signed, then track them through to renewal, along with each supplier's obligations.On the Growth and Scale plans, you link each framework agreement to its amendments and implementing contracts, and PactAI answers questions such as “What is the cumulative amount of the amendments against the framework agreement's cap?”.
The supplier's contract is analyzed with your playbook: score out of 100, clauses detected or missing, position of each clause. The supplier proposes changes via a secure link.
Notice periods, renewals and contract ends, with reminders set per deadline. Each supplier obligation carries a date, a status and an owner.
The framework agreement, its amendments with their amounts and its implementing contracts, linked by your teams and displayed as a tree. PactAI answers about the whole family when you ask.
Start from your procurement template, or import the contract proposed by the supplier, specifying your role as buyer: it is analyzed with the chosen playbook.
The supplier proposes changes online, you accept or decline each proposed change, then the workflow gets approval from procurement, legal and finance.
Native simple electronic signature (SES) or via DocuSign, Yousign, Dropbox Sign. Then deadlines, obligations and amendments linked to the framework agreement.
One record per supplier: SIREN and VAT lookup, contacts, related contracts, notes, duplicate merging, CSV export.
Your positions written once: preferred, acceptable, fallback, red-line clause. A subcontracting playbook is provided, ready to duplicate and adapt.
Secure link, chosen permissions (edit, comment, propose), proposals visible in track changes.
Procurement, legal, finance: sequential, parallel or mixed, with a playbook step that can block anything outside your policy.
Native, unlimited simple signature (SES), or your DocuSign, Yousign and Dropbox Sign accounts.
Renewals, notice periods, contract ends and milestones, with reminders in the app and by email.
Deliverables, service levels, certificates, audits: one record, one date, one status, one owner.
Framework agreement, amendments and implementing contracts linked as a tree, and PactAI to query the whole family.
Supplier contract management software covers the full contract cycle: drafting or analysis of the proposed contract, negotiation, internal approval, signature, then tracking of deadlines and obligations through to renewal. Pactolane, contract lifecycle management (CLM) software built for SMBs and mid-market companies, brings these steps together in one place, with a supplier directory and linked contract families. To go further, see our explainers on managing supplier contracts across the procurement cycle, which covers the supplier contract lifecycle, and on the criteria for choosing a CLM for a procurement team.
In Pactolane, you import the supplier's contract (PDF or Word), specify your role in the contract and choose the playbook to apply, for example the subcontracting playbook provided with the platform. Pactolane detects the expected clauses, flags the missing ones, places each clause on your scale of positions (preferred, acceptable, fallback, red line) and calculates a score out of 100. You know where to negotiate before the first meeting.
The supplier doesn't need a Pactolane account to negotiate. They receive an invitation with a secure link, valid for 30 days, and confirm their email address with a one-time code before accessing the contract. They then propose changes and comments within the permissions you have granted, and you accept or decline each proposed change. Learn more about negotiation and redlining.
The cap of a framework agreement is found in the contract and in the amendments that have modified it. On Pactolane's Growth and Scale plans, you link each amendment to its framework agreement with its amount, the family is displayed in tree view, and PactAI answers when you ask it “What is the cumulative amount of the amendments against the framework agreement's cap?” or “What terms apply today after the amendments?”. Learn more about the contract repository and contract families.
Each supplier obligation (service level report, certificate, audit, deliverable) is recorded in Pactolane, on the Growth and Scale plans, with its date, its status and the person responsible, and the overview can be filtered by supplier. Contract deadlines (notice, renewal, end) trigger reminders set per deadline, in the app and by email. Learn more about obligation tracking and deadline tracking.
Pactolane connects to your CRM (Salesforce, HubSpot, Pipedrive, Zoho CRM) and your cloud storage (Google Drive, OneDrive, Dropbox, Box) from the Growth plan, and to DocuSign, Yousign and Dropbox Sign for signature from the Team plan. The Scale plan opens the REST API, webhooks and the MCP server so that contracts and their data can flow to and from your other applications. See our integrations page.
For a procurement team, the Growth plan (€499 per month excl. VAT, 14-day free trial) is the right starting point: it adds deadline and obligation tracking, contract families and PactAI to the Team foundation. The Team plan (€149 per month excl. VAT) covers drafting, negotiation, workflows and signature, and the Scale plan (from €2,500 per month excl. VAT) adds API access, SSO and dedicated support. Full details are on our pricing page.
Free trial on the Team (7 days) and Growth (14 days) plans.
Every week, field insights on contracts, risks and best practices.
For legal, procurement and IT leaders.
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